Engitech Limited Company Policy Document
1. Introduction
Engitech Limited is committed to conducting business with integrity, ethical responsibility, and respect for people and the environment. As a UK-based company specializing in engineering and technology solutions, we operate in compliance with all applicable laws, including the Modern Slavery Act 2015, the Bribery Act 2010, and environmental regulations under the Environment Act 2021. This policy document, including our Code of Conduct, outlines our principles, standards, and commitments to foster a sustainable, ethical, and safe workplace.
This document applies to all employees, contractors, suppliers, and business partners of Engitech Limited. It is reviewed annually by the Board of Directors to ensure relevance and effectiveness. Violations may result in disciplinary action, up to and including termination of employment or contracts.
2. Code of Conduct
Engitech Limited’s Code of Conduct serves as the foundation for our ethical operations. All personnel must adhere to these principles:
Integrity and Honesty: Act with transparency in all dealings, avoiding conflicts of interest and disclosing any potential issues promptly.
Respect and Fairness: Treat colleagues, clients, and stakeholders with dignity, promoting diversity and inclusion without discrimination based on race, gender, age, religion, or other protected characteristics.
Compliance with Laws: Comply with all UK and international laws, including those related to labor, anti-corruption, and environmental protection.
Confidentiality: Protect sensitive information, intellectual property, and data in line with the UK General Data Protection Regulation (GDPR).
Sustainability: Minimize environmental impact and support community initiatives.
Reporting Violations: Use our confidential whistleblower hotline to report concerns without fear of retaliation.
Employees must sign an acknowledgment of this Code upon joining and annually thereafter. Training on the Code is provided during onboarding and refreshed yearly.
3. Prevention of Forced or Indebted (Slave) Labour
Engitech Limited has a zero-tolerance policy for forced, bonded, or indebted labour (modern slavery) in our operations and supply chain, in compliance with the Modern Slavery Act 2015. We are committed to preventing exploitation, human trafficking, and any form of coerced work.
Management and Prevention Measures:
Due Diligence: We conduct annual risk assessments of our supply chain to identify high-risk areas (e.g., overseas suppliers in high-risk countries). Suppliers must complete a self-assessment questionnaire on labor practices and undergo audits if flagged as high-risk.
Supplier Code: All suppliers must sign our Supplier Code of Conduct, prohibiting forced labour and requiring compliance with ILO standards. We terminate contracts with non-compliant suppliers.
Training and Awareness: Employees and managers receive annual training on recognizing signs of modern slavery (e.g., withheld passports, excessive debt). Our Modern Slavery Statement is published annually on our website.
Reporting and Remediation: We maintain a confidential reporting mechanism for suspected cases. If identified, we collaborate with authorities and NGOs to remediate, including supporting victims and severing ties with offenders.
Monitoring: Third-party audits are conducted for high-risk suppliers, and we track metrics like worker turnover and wage compliance.
This policy aligns with our annual Modern Slavery Statement, which details our efforts and is available publicly.
4. Prevention of Child Labour
Engitech Limited strictly prohibits child labour in any form, adhering to the ILO Convention No. 138 (Minimum Age) and No. 182 (Worst Forms of Child Labour), as incorporated into UK law. We ensure no one under the legal working age (16 in the UK, with restrictions up to 18 for hazardous work) is employed or engaged in our operations or supply chain.
Management and Prevention Measures:
Age Verification: All new hires and supplier workers must provide proof of age (e.g., birth certificates or ID). We require suppliers to implement robust age verification processes.
Supplier Audits: High-risk suppliers (e.g., in manufacturing or overseas) undergo regular audits to check for child labour. We use tools like supplier questionnaires and on-site inspections.
Remediation Protocol: If child labour is detected, we immediately cease operations with the offender, report to authorities, and support remediation (e.g., education programs for affected children via partnerships with NGOs).
Training: Employees receive training on identifying child labour risks, with a focus on supply chain vulnerabilities.
Partnerships: We collaborate with organizations like the Ethical Trading Initiative to strengthen our policies.
We monitor compliance through annual reporting and aim to support community education initiatives to prevent child labour at its source.
5. Business Ethics and Anti-Corruption
Engitech Limited upholds the highest standards of business ethics and has zero tolerance for corruption, bribery, or unethical practices, in line with the UK Bribery Act 2010. We promote fair competition, transparency, and accountability in all dealings.
Management and Prevention Measures:
Anti-Bribery Policy: Prohibits offering, accepting, or soliciting bribes, including facilitation payments. Gifts and hospitality must be reasonable, recorded, and approved if exceeding £50.
Due Diligence: We perform risk-based due diligence on business partners, including anti-corruption checks via third-party databases.
Training and Awareness: Mandatory annual anti-corruption training for all employees, with specialized modules for high-risk roles (e.g., sales, procurement).
Reporting Mechanism: A confidential whistleblower system allows anonymous reporting of unethical conduct, with investigations handled by an independent committee.
Audits and Monitoring: Internal audits review financial transactions, and we maintain a register of interests to avoid conflicts.
Enforcement: Violations lead to disciplinary action, contract termination, and reporting to authorities.
This policy is integrated into our contracts and supplier agreements to extend ethical standards across our value chain.
6. Climate and Environment
Engitech Limited is dedicated to minimizing our environmental footprint and contributing to climate action, aligned with the UK Environment Act 2021 and net-zero goals. We prioritize sustainability in operations, products, and supply chains.
Management and Prevention Measures:
Environmental Impact Assessments: Conduct annual assessments to identify and reduce emissions, waste, and resource use. We aim for net-zero emissions by 2040 through carbon reduction plans.
Sustainable Practices: Implement energy-efficient technologies, recycle 90% of waste, and use sustainable materials in engineering projects. We promote remote work to reduce travel emissions.
Supply Chain Sustainability: Suppliers must adhere to our Environmental Code, including carbon reporting and eco-friendly sourcing. We audit high-impact suppliers annually.
Training and Engagement: Provide employee training on environmental responsibility, with incentives for green initiatives (e.g., carpooling programs).
Monitoring and Reporting: Track key metrics (e.g., Scope 1-3 emissions) and report annually via our Sustainability Report. We offset unavoidable emissions through certified schemes.
Biodiversity and Pollution Prevention: Avoid operations in sensitive areas and implement spill prevention plans for any hazardous materials.
We commit to continuous improvement, partnering with organizations like the SME Climate Hub for guidance.
7. Other Important Topics
7.1 Health, Safety, and Welfare
We prioritize employee well-being under the Health and Safety at Work Act 1974. Our policy includes risk assessments, PPE provision, mental health support, and regular safety training. Incidents are reported and investigated promptly.
7.2 Diversity, Equality, and Inclusion
In compliance with the Equality Act 2010, we promote a diverse workforce free from discrimination. Recruitment, promotions, and training are merit-based, with annual diversity audits and unconscious bias training.
7.3 Data Protection and Privacy
We comply with UK GDPR, ensuring data is processed lawfully. Employees must handle personal data securely, with breaches reported within 72 hours. Annual privacy training is mandatory.
7.4 Conflict of Interest
Employees must disclose any potential conflicts (e.g., family ties with suppliers) via our annual declaration form. Unresolved conflicts may lead to reassignment or termination.
7.5 Intellectual Property
All work created during employment is company property. Employees must protect IP and avoid unauthorized use of third-party materials.
7.6 Community Engagement
We support local communities through volunteering and charitable donations, aiming to contribute 1% of profits annually.
8. Enforcement, Reporting, and Review
Violations of this policy are investigated fairly, with potential consequences including warnings, suspension, or dismissal. We encourage reporting via our confidential hotline, protecting whistleblowers from retaliation. This document is reviewed annually or following significant changes (e.g., new laws). Employees must acknowledge receipt and understanding.
Approved by: Director